Important Deadlines and Info

Advance Deadline Checklist

Complete and submit the following order forms to the appropriate vendor/company before each deadline date to take advantage of advance rates or to comply with exhibitor requirements:

Lead Retrieval June 30, 2017
Exhibitor Certificate of Insurance August 7, 2017
Exhibitor Appointed Contractor (EAC) Form August 7, 2017
Exhibitor Appointed Contractor (EAC) Insurance Form August 7, 2017
First Day Freight Can Arrive at Advance Warehouse August 7, 2017
Accessories August 18, 2017
Exhibit Booth Rentals August 18, 2017
Audiovisual August 28, 2017
Cleaning August 28, 2017
Electric August 28, 2017
Hanging Signs/Rigging Labor August 28, 2017
Internet & Telephone August 28, 2017
Tent August 28, 2017
Booth Installation/Dismantle Labor August 29, 2017
Carpet August 29, 2017
Furniture August 29, 2017
Ground Rigging/Forklift Labor August 29, 2017
Hotel Reservations August 29, 2017
Signs & Banners August 29, 2017
Last Day Freight Can Arrive at Advance Warehouse September 8, 2017

Official Suppliers

View / Download the Official Suppliers List

Official Contractor
Shepard Exposition Services
1531 Carroll Drive NW
Atlanta, GA 30318
Tel: 404.720.8600
Fax: 404.720.8755
Atlanta@nullshepardes.com
www.shepardes.com

 
Shepard Concierge Zone 1
Amber Singleton
Office: 404.720.8662
Cell: 404.668.5954
asingleton@nullshepardes.com

 
Shepard Concierge Zone 2
Columbia Johnson
Office: 404.720.8628
Cell: 404.441.4317
cjohnson@nullshepardes.com

 
Audio Visual Service
Encore Event Technologies
333 S. Franklin Street
Tampa, FL 33602
Tel: 813.898.1369
Fax: 813.898.1370
TCC@nullencore-us.com

 
Catering Service
ARAMARK
Tampa Convention Center
333 S. Franklin Street
Tampa, FL 33602
Tel: 813.274.7779
Fax: 813.274.7854
tampaconventioncenter.com
Email

Electrical Service
Tampa Convention Center
333 S. Franklin Street
Tampa, FL 33602
Fax: 813.274.7859
tampaconventioncenter.com
Email

 
Floral Service
Convention Plant Rental
6620 Hohman Ave
Hammond, IN 46324
Tel: 219.932.1214
Fax: 219.937.5771
conventionplantrental.com
Email

 
Sign Rigging/Hanging
Encore Event Technologies
333 S. Franklin Street
Tampa, FL 33602
Tel: 813.898.1369
Tel: 813.898.1370
TCC@nullencore-us.com

 
Lead Retrieval Service
Expo Logic
820 Parkway
Broomall, PA 19008
Tel: 610.328.3221
Fax: 866.266.5077
www.expologic.com

Official Facility
Tampa Convention Center
333 S. Franklin Street
Tampa, FL 33602
Tel: 813.274.8511
tampaconventioncenter.com

Security Service
Tampa Convention Center
333 S. Franklin Street
Tampa, FL 33602
Tel: 813.274.7791
Fax: 813.274.7324

 
Telephone/Internet
Tampa Convention Center
333 S. Franklin Street
Tampa, FL 33602
Fax: 813.274.7859
tampaconventioncenter.com
Email

 
Water/Air/ Drain Services
Tampa Convention Center
333 S. Franklin Street
Tampa, FL 33602
Fax: 813.274.7859
tampaconventioncenter.com
Email

Exhibitor Liability Insurance – Important Notice

As an exhibitor, you are required to carry commercial general liability insurance including products and completed operations, contractor’s personal injury and blanket contractual liability insurance at limits of at least $1,000,000 per occurrence and $2,000,000 aggregate. These coverages must be evidenced by a Certificate of Insurance with a 30-day notice of cancellation provision to the holder. Coverage should begin from your first move-in day (September 16, 2017) and last through your last move-out day (September 23, 2017) and name NMMA; IBEX, LLC; the Tampa Convention Center as additional insureds. The Certificate of Insurance must be provided at least 30 days before the move-in date by using the link that you will be receiving from Wells Fargo Insurance Services via email. The link will take you to a form that is pre-filled with your company’s information based on what you provided to the show manager upon registration. Please follow the instructions provided in that email to complete the online form and attach your Certificate of Insurance.

If you prefer to purchase liability insurance for this event, you may do so by accessing the purchase link provided in the email from Wells Fargo Insurance Services.

The certificate holder name and address for the certificate should read:

IBEX
c/o NMMA
231 S. La Salle St., Ste. 2050
Chicago, IL 60604

Please refer to your NMMA Exhibit Space Agreement or contact your Exhibitor Relationship Manager if you have any questions regarding show requirements. For questions or concerns regarding insurance or website forms, please email Wells Fargo Insurance Services at tradeshow@nullwellsfargo.com.

Links for Insurance

Please do not send certificates of insurance to NMMA, the show manager, or Wells Fargo Insurance Services. NMMA will automatically be notified upon completion of the on-line reporting form or purchase of insurance.